KeyDoc – Device loan forms for DOC employees and students, 161.0 KB Download The DfE expects schools to use online and offline resources and instructional videos. Whenever possible, you should consider lending computer equipment so that all your students can learn from home if needed. Support for the laptop is provided by e-mail to email@example.com with help from IT services. The duration of this loan is between the date of issue and the date indicated above in the document. Laptops must be returned before or on this date to avoid penalties (see fines and penalties). Employees are cordially advised to request a further extension of their long-term loan term before the next application deadline, and some loans will be automatically renewed by your manager. Whether your application has been approved or not, you must return the laptop to IT Services Help Desk so that we can run software updates, change security settings, check for damage, and update hardware if necessary. I understand that any violation of the aforementioned guidelines results in the termination of the loan. Here`s what you need to think about and do when lending laptops and tablets to employees and students so they can work and learn from home.
Download our model loan form to keep an overview of your equipment and our model loan agreement for staff and students. If IT departments have reason to believe that the security of your laptop has been compromised in some way or that your laptop is overdue, we will take steps to ensure the security of the laptop. OCAD U IT Services installs a management client on all our laptops: this software allows us to inventory, track, block and update software and settings on computers. Check your wealth/inventory to find out how many laptops and/or tablets you have. (If you don`t have many, read our article on other ways to make laptops available for a list of organizations that can make it easier for you to access devices.) You can already outline your rules on the correct use of devices in your ICT policy. However, you should create a separate agreement for credits so that you have a number of conditions that are quick and easy to read. OCAD U IT Services is not responsible for backing up borrowed computers. Please use Microsoft OneDrive to save working documents, do not store OCAD U documents on the local hard drive. Download our registration form for employees and students to keep an overview of the equipment you have borrowed. IT Services leased a small fleet of laptops for administrative use, in collaboration with Finance and the Vice President`s administrator. These machines are aimed at users who need mobility and can currently use an older computer. IT departments lease computers every year, it is important that these assets are tracked before the end of the lease and returned to IT departments and returned in good condition.
Put a record of equipment loan. Equipment management personnel should record relevant information. I am responsible for the laptop, including the power supply. If they are damaged, lost or stolen, I am financially responsible for all associated costs ($500 replacement fee plus a $50 library processing fee for the laptop). Accessories such as mice, adapters, cables, docking stations, external displays and other peripherals are not included in the delivery of a laptop and are the responsibility of the department. Frequently requested peripherals and accessories, as well as prices, are available in our knowledge Base article on supported hardware, which you can find here. Employees and students should sign the loan agreement before getting the device – if you are sending devices home, make sure they have signed an electronic version of the loan agreement before sending the items. .